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—guide:applicant:application:sample:service-record [2026/06/03 17:01] (current) – created - external edit 127.0.0.1
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 +{{htmlmetatags>metatag-keywords=(rti for service record,service book rti,acr rti,confidential report rti,seniority list rti,own service file rti,Girish Ramchandra Deshpande,sample rti service record)&metatag-description=(Need certified copies of your own service book, ACR, seniority list or chargesheet? Sample RTI to your department's PIO with first-appeal wording and FAQ. 2026 citizen guide.)}}
 +
 +====== RTI Application for Own Service Record: Sample and Appeal Wording (2026) ======
 +{{ :social:auto:guide-applicant-application-sample-service-record.png?direct&1200 |RTI Application for Own Service Record: Sample and Appeal Wording (2026) - RTI Wiki}}
 +
 +
 +<WRAP center round tip 100%>
 +**Direct answer.** A government servant or retiree may seek certified copies of his or her own service book, communicated ACR, seniority list and any disciplinary order from the department's PIO. Section 8(1)(j) does not bar a person's own records. The PIO must reply in 30 days.
 +</WRAP>
 +
 +<WRAP center round info 90%>
 +**Drafting notes.** This is a sample application. Customise each item before filing. See [[:guide:applicant|Guide for applicants]] for procedure, fee, and appeal path. After 14 November 2025, requests seeking information about a named individual engage Section 8(1)(j) as amended by Section 44(3) of the Digital Personal Data Protection Act, 2023. See [[:blog:pio-reply-section-8-1-j-after-dpdp-2025|the practitioner note]] for the test the Public Information Officer must apply.
 +</WRAP>
 +
 +===== When to use this RTI =====
 +
 +  * You need certified service-book entries for pension, promotion or appeal
 +  * You want communicated ACR copies and your representation file
 +  * You are facing departmental proceedings and need the chargesheet and enquiry record
 +  * You are a retiree pursuing pension benefits
 +
 +===== When NOT to use this RTI =====
 +
 +  * If you are seeking another employee's full service record (Section 8(1)(j); Girish Ramchandra Deshpande v. CIC, 2013)
 +  * If you want anonymous comparison data (use Section 4 disclosure or aggregated data requests)
 +  * If you have not yet exhausted the internal departmental file-access procedure (RTI is parallel, not exclusive)
 +
 +===== Sample RTI application =====
 +
 +<code>
 +To,
 +The Public Information Officer
 +[Department / Office of the Government Servant]
 +[Full Address, Pin Code]
 +
 +Sub: Request for information under Section 6(1) of the RTI Act, 2005,
 +     regarding my service record.
 +
 +Sir / Madam,
 +
 +I am a serving / retired employee of your department. My service
 +particulars are as below.
 +
 +  Full name: ____________
 +  Designation: ____________
 +  Employee number / SR number: ____________
 +  Date of joining: ____________
 +  Date of retirement (if applicable): ____________
 +
 +Please supply me the following information from my own service
 +record.
 +
 +[1] Certified copy of the entries in my Service Book showing
 +    appointment, postings, promotions, suspensions, leave record
 +    and any adverse remarks.
 +
 +[2] Certified copy of all confidential or annual performance
 +    appraisal reports communicated to me in original or in
 +    representation files.
 +
 +[3] Certified copy of the seniority list applicable to my cadre as
 +    on ____________.
 +
 +[4] Certified copy of any chargesheet, enquiry report or
 +    departmental order against me, supplied at the time of
 +    proceedings.
 +
 +[5] Certified copy of the assessment of qualifying service for
 +    pension or pensionary benefits prepared in my case (where
 +    applicable).
 +
 +[6] Names, designations and office addresses of officers in custody
 +    of my service record.
 +
 +[7] Names of officers whose assistance is sought by the PIO under
 +    Section 5(4) of the RTI Act.
 +
 +Application fee of Rs 10 is enclosed in the form of Indian Postal
 +Order. Please send the information to the address below.
 +
 +Yours faithfully,
 +[Signature]
 +[Name, employee number, address]
 +[Phone, email]
 +[Date]
 +</code>
 +
 +===== If the PIO does not reply or refuses without reasons: First Appeal =====
 +
 +<code>
 +[Date]
 +To,
 +The First Appellate Authority
 +[Public Authority Name]
 +[Address]
 +
 +Sub: First appeal under Section 19(1) of the RTI Act, 2005, against
 +     the order of the PIO dated [____] / against deemed refusal
 +     under Section 7(2), in respect of my RTI dated [____].
 +
 +Sir / Madam,
 +
 +1. I had filed an RTI application dated [____] seeking the
 +   information described in the enclosure (Annexure A).
 +2. The PIO has [refused / not replied / partly replied] vide letter
 +   dated [____]. The reply does not satisfy the requirements of
 +   Sections 7(8) and 8 of the RTI Act, 2005, for the reasons set
 +   out below.
 +3. Grounds of appeal:
 +   (a) The reply does not record reasons for refusal, contrary to
 +       Section 7(8) and Section 19(5).
 +   (b) The PIO has not applied Section 8(2) public-interest
 +       balancing.
 +   (c) Severable parts under Section 10 have not been supplied.
 +   (d) [add specific factual grounds].
 +4. Prayer: I pray that the FAA may be pleased to direct the PIO to
 +   supply the information sought, free of cost under Section 7(6),
 +   and to record findings on PIO conduct.
 +
 +Yours faithfully,
 +[Name and signature]
 +[Address, phone, email]
 +</code>
 +
 +===== Frequently asked questions =====
 +
 +==== Will my own service book be disclosed in full? ====
 +
 +An employee's own service book is disclosable. The Information Commission and the Supreme Court have repeatedly held that the privacy bar does not apply to one's own records.
 +
 +==== Can I get my own ACR? ====
 +
 +Communicated portions of ACRs are disclosable to the employee. Uncommunicated parts older than rule-prescribed cycles may be sought; the PIO will apply the relevant DOPT instructions.
 +
 +==== Can I file an RTI for another colleague's seniority position? ====
 +
 +The seniority list itself is generally a public document under Section 4. Specific entries about another employee's confidential record will be examined under Section 8(1)(j) and Girish Deshpande.
 +
 +===== Related =====
 +
 +  * [[:guide:applicant|Guide for RTI applicants]]
 +  * [[:guide:applicant:application:sample:start|All sample RTI applications]]
 +  * [[:tools:ai-rti-drafter|AI RTI Drafter]]
 +  * [[:guide:guidelines-for-public-information-officer|PIO RTI Reply Guide]]
 +  * [[:guide:guidelines-for-first-appellate-authority|FAA guide]]
 +  * [[:blog:pio-reply-section-8-1-j-after-dpdp-2025|PIO reply after DPDP Rules 2025]]
 +  * [[:act:section-8|Section 8(1)(j) framework]]
 +  * [[:landmark-cic-decisions|Landmark CIC decisions on service records]]
 +
 +===== Sources =====
 +
 +  - The Right to Information Act, 2005 (Sections 6, 7, 8, 10, 11, 19)
 +  - The Right to Information (Regulation of Fee and Cost) Rules, 2012
 +  - The Digital Personal Data Protection Act, 2023, Section 44(3)
 +  - Department of Personnel and Training, RTI Master Circular
 +  - Central Civil Services (Conduct) Rules and CCS (Service Book) Rules
 +  - //Girish Ramchandra Deshpande v. CIC//, (2013) 1 SCC 212 (third-party service records)
 +  - Central Information Commission orders on own-record disclosure at https://cic.gov.in
 +
 +----
 +
 +**Last reviewed:** 9 May 2026.
 +**Sources verified:** statutory references and portal links cross-checked on 9 May 2026.
 +
 +{{tag>applicant application service-record rti sample-rti}}