To
The Central Public Information Officer
[Name of the public authority holding the service record, typically the Establishment Section of the employer]
[Full postal address, pin code]

Subject: Request for information under Section 6(1) of the Right to Information Act, 2005.

Sir,

1. I am a citizen of India and an employee of the above public authority. I apply under Section 6(1) of the Right to Information Act, 2005 for copies of my own service record entries.

2. My particulars for identification of the record are as follows.
   Name of employee        : _____
   Employee identification or service number : _____
   Designation             : _____
   Cadre or post           : _____
   Office or location      : _____
   Date of entry in service : _____

3. Please supply the following information in the form of certified copies.
   (i)   Certified copy of the Service Book maintained in my name.
   (ii)  Certified copy of the Annual Performance Appraisal Reports or Annual Confidential Reports in my name for the years _____ to _____.
   (iii) Certified copy of the leave record in my name for the period _____ to _____.
   (iv)  Certified copy of the increment and promotion orders issued in my name for the period _____ to _____.
   (v)   Certified copy of the transfer orders issued in my name for the period _____ to _____.

4. The information sought relates to my own service record and is not exempt under Section 8(1)(j) of the Right to Information Act, 2005.

5. I am enclosing the prescribed application fee of ten rupees by way of Indian Postal Order in favour of the Accounts Officer.

6. Please send the reply to my postal address below by registered post.

Yours faithfully,

Signature
Name    : _____
Address : _____
Date    : _____

• Guide for applicants. The procedure, fee, and appeal path.
• Template: first RTI application. A general-purpose format.
• Annual Confidential Report. Concept note on the ACR.
• All sample RTI applications. The full index.

1. The Right to Information Act, 2005, Sections 6(1), 7, 8(1)(j), and 19.
2. The Right to Information (Regulation of Fee and Cost) Rules, 2005, Central Government.
3. The Digital Personal Data Protection Act, 2023, Section 44(3).

19 April 2026