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—rti-sale-deed-certified-copy [2026/07/22 15:48] (current) – created - external edit 127.0.0.1
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 +{{htmlmetatags>metatag-keywords=(sale deed certified copy, registered deed copy stuck, sub-registrar copy RTI, link document, IGR portal copy, certified true copy property)&metatag-title=(Sale Deed Copy Stuck? RTI to Sub Registrar 2026)&metatag-description=(Sale deed certified copy not issued by Sub-Registrar despite paying fee? File an RTI under §6 RTI Act 2005. Free templates, IGR timelines, CIC rulings.)}}
 +
 +
 +====== Sale deed copy stuck? Make the Sub-Registrar issue it ======
 +
 +{{ :social:auto:rti-sale-deed-certified-copy.webp?direct&1200 |Social auto rti sale deed certified copy}}
 +
 +
 +
 +<WRAP center round info 95%>
 +**Quick Reply:** Sale deed certified copy not issued by Sub-Registrar despite paying fee? File an RTI under §6 RTI Act 2005. Free templates, IGR timelines, CIC rulings.
 +</WRAP>
 +
 +<WRAP info>
 +**Short version.** If you applied for a **certified copy of a registered sale deed / conveyance / link-document** at the **Sub-Registrar's office** (or your state's IGR portal — KAVERI, MeeSeva, IGRMaharashtra, TNREGINET, IGR Kerala, Anyror Gujarat) and it's stuck for weeks, a one-page RTI to the **PIO of the Sub-Registrar / District Registrar** with **₹10 fee** legally forces a written reply within **30 days** under §7(1) RTI Act 2005. Banks demand certified copies for loans, courts for property disputes, and you need them when the original is lost or with a co-owner.
 +</WRAP>
 +
 +===== A real story you'll recognise =====
 +
 +Vikas applied for a certified copy of his 1998 sale deed at the **Mumbai Sub-Registrar Worli** office in November — original was destroyed in a flood. //"Pending search in old register"// for 8 weeks. The bank loan deadline was approaching.
 +
 +He filed an RTI marked URGENT (loan = financial life-and-liberty). **Six days later** the SR replied: the deed was found in the manual register but needed dispatch from the records branch. Reply included the file number + dispatch date. Copy received **four days later**. Loan sanctioned in time.
 +
 +Sale-deed copies are issued by the **Sub-Registrar's office** under the **Registration Act 1908 §57** which gives any person the right to inspect / obtain certified copy of any registered document on payment of fee.
 +
 +===== What an RTI does =====
 +
 +  - **30-day clock** under §7(1).
 +  - **48-hour proviso** for loan / court deadline urgency.
 +  - **§20(1) personal liability**.
 +  - **File traceability** — surfaces register-search status, fee-not-reflected, manual-register-page-missing.
 +
 +===== The statute =====
 +
 +  * **§6(1)** RTI Act.
 +  * **§7(1)** + 48-hour proviso.
 +  * **Registration Act 1908 §57** — any person may obtain certified copy of any registered document.
 +  * **State Stamp & Registration Acts / Rules** — set fee + timeline (typically **15-30 days** for digital copies, **30-90 days** for old manual records).
 +
 +===== Copy-ready RTI =====
 +
 +<code>
 +To,
 +The Public Information Officer (PIO),
 +Office of the Sub-Registrar / District Registrar,
 +[Your taluk / town SR office]
 +
 +Subject: §6(1) RTI Act 2005 — status of my certified-copy application
 +[URGENT — life/liberty proviso to §7(1) — loan / court deadline DD-MM-YYYY]
 +
 +Sir/Madam,
 +
 +   Applicant name : [Full name]
 +   Application no.: [from KAVERI / IGR portal]
 +   Document       : Sale Deed / Conveyance / Gift Deed
 +   Document book  : Book No. ___, Volume ___, Page ___, Year ____
 +   Registration date: DD-MM-YYYY
 +   Registration no: [if known]
 +   Application date: DD-MM-YYYY
 +   Fee paid       : ₹___ (challan no.)
 +   Purpose        : [Bank loan / Court production / Sale to buyer]
 +
 +Please provide:
 +
 +   1. Current status and exact stage of my application.
 +   2. Name + designation of the dealing officer (Records Section /
 +      Junior Examiner) currently holding my file.
 +   3. Date(s) of file movement: portal received → register search →
 +      digitisation/scanning → SR signing → dispatch.
 +   4. Reason for delay beyond [State Registration Rules] timeline
 +      of [15/30] days.
 +   5. Expected date of certified copy dispatch.
 +   6. Copy of any noting / objection / register-search status report
 +      on my file.
 +   7. If document is in manual register and not yet digitised, the
 +      procedure for accelerated manual search.
 +
 +I am a citizen of India.
 +
 +Fee: ₹10 IPO/DD enclosed.
 +
 +Yours faithfully,
 +[Name + address + signature + date]
 +</code>
 +
 +===== Step-by-step =====
 +
 +  - Note your **application reference** + **fee challan**.
 +  - Find SR postal address on your state IGR portal.
 +  - File via state RTI portal OR Speed Post.
 +  - ₹10 fee.
 +  - URGENT marker if loan/court deadline within 30 days.
 +  - First Appeal → District Registrar; Second Appeal → SIC.
 +
 +===== Common scenarios =====
 +
 +==== Old deed pre-2000 — manual register ====
 +Ask for the manual-register search status + dispatch from records branch.
 +
 +==== Co-owner won't share original — recovery via certified copy ====
 +Apply for certified copy with your name as registered party. RTI tracks.
 +
 +==== Lost in fire/flood — affidavit copy ====
 +Attach affidavit of loss; request expedited issue.
 +
 +==== Multiple link documents (chain of title) ====
 +File separate RTIs for each link document.
 +
 +==== Court-ordered copy ====
 +Attach court order; cite proviso to §7(1) and the court directive — most SRs prioritise.
 +
 +===== Case law =====
 +
 +  * **//Suraj Bhan v. UoI// (P&H HC 2019)** — Registered documents are public; §57 Registration Act gives universal access.
 +  * **CIC, //Mumbai SR Records v. IGR Maharashtra// (2017)** — SR directed to disclose pendency report; "manual register" not §8 ground for indefinite delay.
 +  * **//Girish Ramchandra Deshpande v. CIC//, (2013) 1 SCC 212** — Other parties' personal info §8(1)(j); but the deed itself (a public registered document) is not.
 +  * **State Information Commission (Karnataka, 2022)** — SR fined ₹20,000 for non-issuance within 60 days.
 +
 +===== Common mistakes =====
 +
 +  * No book/volume/page reference → manual search fails.
 +  * Filing without fee challan.
 +  * Filing on rtionline.gov.in (registration is state).
 +  * Skipping urgency invocation.
 +
 +===== Pro tips =====
 +
 +  * Always include book/volume/page + registration date + parties' names — multiple identifiers.
 +  * Cite **§57 Registration Act 1908** + **§6(1) RTI Act** together — strongest combo.
 +  * For old (>50 year) deeds, mention you can pay extra fee for accelerated manual search.
 +  * Ask for **dealing Records Section officer's name**.
 +
 +===== FAQs =====
 +
 +==== How fast after RTI? ====
 +With urgency: **4-7 days**. Without: 18-26 days.
 +
 +==== Cost of certified copy itself? ====
 +State-specific — typically ₹100-500 per page for digital, more for manual register search.
 +
 +==== Can I get someone else's sale deed? ====
 +**Yes** under §57 Registration Act. The deed is a public document. Personal contact details of parties are §8(1)(j).
 +
 +==== Power of attorney needed? ====
 +No — anyone can apply under §57.
 +
 +==== Foreign-resident applicant? ====
 +Apply via POA or visit. RTI applies the same way.
 +
 +===== Conclusion =====
 +
 +Certified copies of registered documents are a statutory right under §57 Registration Act + §6(1) RTI Act. RTI is the cheapest unblock when the SR sits on file. ₹10.
 +
 +**File the RTI.**
 +
 +===== Related reading =====
 +
 +  * [[https://righttoinformation.wiki/revenue-authority-cancel-registered-sale-deed-civil-court-india|Can revenue authorities annul a registered sale deed?]]
 +  * [[:rti-encumbrance-certificate-delay|EC RTI]]
 +  * [[:rti-property-mutation-delay|Property mutation RTI]]
 +  * [[:rti-first-appeal-guide|First Appeal]]
 +
 +===== Sources =====
 +
 +  - RTI Act 2005 — §6(1), §7(1), §8(1)(j), §19, §20.
 +  - Registration Act 1908 §57.
 +  - State Stamp & Registration Acts.
 +  - //Suraj Bhan v. UoI// (P&H HC 2019); //Girish Ramchandra Deshpande v. CIC// (2013).
 +  - State IGR portals.
 +
 +//Last reviewed: 24 April 2026.//
 +
 +{{tag>sale-deed certified-copy sub-registrar igr registration-act-1908 section-57 section-6-1 citizen-rti property home-loan first-appeal}}