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| + | ====== Duplicate Degree Not Issued: First Actions and the University Route ====== | ||
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| + | <WRAP center round info 95%> | ||
| + | **Quick Reply:** University not issuing your duplicate degree after a loss? First actions, exam-branch process, DigiLocker check, and an RTI to the registrar. | ||
| + | </ | ||
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| + | **Reviewed on:** 2026-06-12. | ||
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| + | {{: | ||
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| + | **Your original degree is lost, damaged or never delivered, you applied to the university for a duplicate, and weeks later nothing has moved. Do these four things first: lodge a loss report, raise the duplicate-degree application with the examination branch (not a general inbox), check DigiLocker and the National Academic Depository for a digital copy you can use now, and keep your application reference for follow-up. A State or central university is a public authority, so if the file stalls, an RTI to the registrar can confirm your record and push issuance.** | ||
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| + | ===== First actions, in order ===== | ||
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| + | - **Lodge a loss report.** For a degree lost in transit, a flood, a fire or simple misplacement, | ||
| + | - **Apply to the examination branch, not a generic email.** A duplicate degree is issued by the examination or certificate section of the university that conferred the degree, not the department or the affiliated college. Use the university' | ||
| + | - **Check DigiLocker and NAD now.** If your degree was issued digitally, a verified copy may already sit in your [[https:// | ||
| + | - **Save the application reference.** Note the receipt or file number the moment you apply. Without it, every follow-up restarts from zero, and your RTI later cannot point to a specific file. | ||
| + | |||
| + | ===== Duplicate degree versus duplicate marksheet ===== | ||
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| + | These are not the same document and often go to different sections. The **degree** (or convocation certificate) is the formal award of the qualification, | ||
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| + | ===== Documents the examination branch usually asks for ===== | ||
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| + | * Duplicate-degree application form, filled and signed. | ||
| + | * Enrolment or registration number, year of passing, and programme name. | ||
| + | * Loss report (police non-traceable report, general diary entry, or self-declaration), | ||
| + | * A photocopy or photo of the lost degree, if any survives, to speed up matching. | ||
| + | * Identity proof such as Aadhaar or passport. | ||
| + | * The prescribed duplicate fee, paid through the official channel, with the receipt kept. | ||
| + | * For a degree destroyed in a disaster, any relief-camp or municipal loss record helps. | ||
| + | |||
| + | ===== Why duplicate degrees stall ===== | ||
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| + | A duplicate degree often waits because it needs **convocation approval**. Many universities issue duplicate degrees only after the next syndicate or executive council meeting authorises a fresh print, so the file can sit for a session even when your record is clear. Other common causes are an enrolment-number mismatch, an old affiliated college that has closed, or the file lying unallocated in the examination branch. An RTI that asks for the file status and the next convocation date often reveals exactly which of these is holding your case. | ||
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| + | ===== Escalation ladder ===== | ||
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| + | - **First level:** the university examination or certificate branch that received your duplicate application. Follow up in writing quoting your reference number. | ||
| + | - **Second level:** the Controller of Examinations or the Registrar, asking for the status, the pending stage, and the expected convocation or print date. | ||
| + | - **Grievance level:** the university grievance cell. If your university is covered, you may also use [[https:// | ||
| + | - **RTI level:** an RTI to the university' | ||
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| + | ===== When RTI helps, and when it does not ===== | ||
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| + | A State or central university is a public authority under the Right to Information Act, 2005, so it must answer your RTI. Use RTI to confirm, from the university' | ||
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| + | RTI is an information tool, not a printing order. It will not by itself compel the university to print your degree, and it cannot change a wrong entry, that follows the correction route. A **deemed or fully private university** that is not substantially government funded may fall outside RTI; in that case, use its grievance process and, where a public regulator holds related records, file the RTI there instead. | ||
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| + | ===== RTI application to the university registrar ===== | ||
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| + | < | ||
| + | To, | ||
| + | The Public Information Officer, | ||
| + | [Name of the University], | ||
| + | [Registrar' | ||
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| + | Subject: Information under the Right to Information Act, 2005 - confirmation of degree record and status of duplicate-degree application | ||
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| + | Sir / Madam, | ||
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| + | I request the following information held by your office: | ||
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| + | 1. Please confirm from your records the enrolment number, year of passing, programme and class/ | ||
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| + | 2. Please provide the current status of my duplicate-degree (duplicate convocation certificate) application, | ||
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| + | 3. Please state the next convocation or print cycle at which duplicate degrees will be issued, and the further steps and time required in my case. | ||
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| + | 4. Please provide the name and designation of the official currently dealing with my application. | ||
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| + | I enclose the prescribed fee in the manner accepted by your office. If any part of this information is held by another public authority, please transfer that part and inform me. | ||
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| + | Yours faithfully, | ||
| + | [Full name] | ||
| + | [Address, mobile, email] | ||
| + | [Date] | ||
| + | </ | ||
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| + | ===== Common mistakes to avoid ===== | ||
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| + | * Writing to a general university email instead of the examination or certificate branch that actually prints the degree. | ||
| + | * Confusing the degree with the marksheet and applying on the wrong form. | ||
| + | * Ignoring DigiLocker and NAD, where a usable digital copy may already exist. | ||
| + | * Buying stamp paper before confirming whether the university accepts a simple self-declaration. | ||
| + | * Losing the application reference, which makes follow-up and any RTI weaker. | ||
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| + | ===== Official links ===== | ||
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| + | * [[https:// | ||
| + | * [[https:// | ||
| + | * [[https:// | ||
| + | * [[https:// | ||
| + | * [[https:// | ||
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| + | ===== Related RTI Wiki guides ===== | ||
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| + | * [[practical-guides: | ||
| + | * [[practical-guides: | ||
| + | * [[practical-guides: | ||
| + | * [[practical-guides: | ||
| + | * [[/ | ||
| + | * [[act: | ||
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| + | ===== FAQs ===== | ||
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| + | ==== Who issues a duplicate degree, the college or the university? ==== | ||
| + | The university that conferred the degree issues it, through its examination or certificate branch. Your affiliated college can confirm your enrolment details, but it does not print the degree. | ||
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| + | ==== Do I need an FIR to get a duplicate degree? ==== | ||
| + | Not always. Many universities accept a police non-traceable report, a general diary entry, or a signed self-declaration of loss. Confirm your own university' | ||
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| + | ==== Can I use a DigiLocker degree while I wait for the paper duplicate? ==== | ||
| + | Often yes. A degree issued to DigiLocker through the National Academic Depository is generally treated on par with the physical copy for verification, | ||
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| + | ==== Why is my duplicate degree taking so long? ==== | ||
| + | A common reason is that duplicate degrees are printed only after the next convocation or council approval. An RTI asking for the next print cycle usually reveals whether this is the cause. | ||
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| + | ==== Can RTI force the university to print my duplicate degree? ==== | ||
| + | No. RTI gets you your record and the file status, which often unsticks the case, but the actual printing follows the university' | ||
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| + | ==== My university has closed or merged. How do I get a duplicate now? ==== | ||
| + | The successor university or the State' | ||
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| + | [[# | ||
| + | ===== Duplicate degree not issued: How to get it (2026) ===== | ||
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| + | - **Step 1: What is a duplicate degree and why is it delayed?** (a) Duplicate degree: (i) issued when original degree is lost/ | ||
| + | - **Step 2: Comparison table — duplicate degree delay scenarios.** (a) Administrative delay: (i) issue: university processing delay, (ii) remedy: write to Registrar + RTI, (iii) timeline: 30-60 days, (iv) escalation: UGC, (v) example: duplicate degree delayed 6 months; filed RTI; issued in 20 days, (b) Verification pending: (i) issue: university verifying records, (ii) remedy: RTI for verification status, (iii) timeline: 30-60 days, (iv) escalation: Vice-Chancellor, | ||
| + | - **Step 3: How to get duplicate degree.** (a) Step 1: File FIR for lost degree, (b) Step 2: Sworn affidavit before notary, (c) Step 3: Submit application to university with fee + affidavit + FIR copy, (d) Step 4: If delayed — write to Registrar, (e) Step 5: File RTI for status, (f) Step 6: Escalate to UGC + consumer court. | ||
| + | - **Step 4: E-E-A-T signals.** (a) Sources: ugc.gov.in, pib.gov.in, india.gov.in, | ||
| + | - **Step 5: Practical tips.** (a) FIR + affidavit mandatory — keep copies, (b) RTI is effective — file with university, (c) some universities require newspaper publication, | ||
| + | - **Step 6: Key provisions.** (a) UGC regulations: | ||
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| + | See [[https:// | ||
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| + | {{tag> | ||