As per CVC directives, details of concluded tenders are required to be uploaded on official website of the public authority concerned. You can access details of such concluded tender from its website. If the public authority didn't upload such details, you can file RTI Application with the concerned PIO of that public authority and seek information pertaining to concluded tenders.

An ordinary citizen may not have the details and nomenclature of tender works awarded by a particular public authority. It would therefore be necessary to ascertain the details of all works for which tenders were invited and finalized by the public authority, for which Letter of Acceptance issued as also the works executed, being executed and pending for execution.

Tender related information is voluminous. Therefore, it is advisable to obtain the list of all works for which tender acceptance issued by the public authority and the copy of the Tender Acceptance Letter issued to the successful bidder by filing First RTI Application. From the list of works and the copy of acceptance letter, you can plan further course of action. Letter of Acceptance of Tender Offer, issued to the successful bidder shall contain many attributes like Cost of accepted tender, total completion period etc. You can pick few works of your interest from the list / Letter of Acceptance of Tender Offer and file second RTI Application and seek specific documents pertaining to that particular tender. Remember, documents pertaining to a single tender may be from 100 to 1000 pages depending upon the nature of work. Therefore, before filing the second RTI Application, you must select the work with objectivity to serve certain purpose, such as - inordinate delay in completion of work and the apathy of public authority in not enforcing penal clauses etc., thereby causing inconvenience to public.

To

The Public Information Officer
[ Name of Public Authority]
[ Full Address ]
[Pin Code]

Sub: Request for information under Section-6(1) of RTI Act.
Sir,
Please supply me the following information with respect to Tender Works concluded and Awarded by your public authority and/or Executed and/or being executed and/or pending execution: Particulars of Information sought:
[1] Certified copy of the list of all works finalised and work tender awarded by your public authority during the period from ……………. To ………..……

[2] certified copy of all Letters of Acceptance of tender offers for all works for which tenders were finalized and work tenders awarded by your public authority during the period from ………………. to ……………….

On getting the list of works executed as in item-[1] above, you can seek following information with respect of each of the work reflected in the list of works, for which copy of acceptance letter received by you:

Please supply me certified copy of the following documents in respect of the work of …………………….for which letter of acceptance of tender offer was issued by your public authority vide acceptance letter No. ……….……… dt ………..

[1] Certified copy of the “sanctioned estimate”.

[2] certified copy of the 'Schedule of Work'.

[3] Certified copy of “Contract Agreement”.

[4] Certified copy of the “Tender Committee Proceedings”.

[5] Certified copy of the application submitted by the Contractor seeking extension of time limit for completion of the above work.

[6] Certified copy of the letter granting extension of time limit for completion of above work.

[7] Certified copy of the latest on-account bill passed and paid to the Contractor.”

[10] Amount of penalty imposed and recovered from the bills of the Contractor for non-completion of above work within original completion period.

I am affixing Rs.10/- Court Fee Stamp on this application towards RTI application fee OR I am attaching IPO for Rs.10/- payable to the Accounts Officer, …………. payable at ……….. towards RTI Application Fee. [ Check Application Format and mode of payment of RTI Application Fee from Centre/State RTI Rules as applicable to the public authority ]

Please send the information to my below address by Registered post.

Yours faithfully,

Signature Name ……………… Address …………… Date:

<blockquote> I want to know details of the following Government tender

Tender Number : _

Department : _

Date : _

Department : _

Village/Town : _

District : _ </blockquote>