How to apply for birth certificate — online + offline (2026)

• Birth occurred in India (Indian + foreign nationals' children)
• Reporting by parent / hospital (in 21 days) or by self (after 21 days)
• For 1+ year old births: District Magistrate order required (delayed registration)

1. If hospital birth (within 21 days) — Hospital does it automatically — collect from hospital records in 7 days. No application needed.
2. If home birth or hospital didn't register — Apply within 21 days at local Registrar (Municipal Corporation / Panchayat office) — free.
3. Online via crsorgi.gov.in — Register account → Apply for Birth Certificate → fill Form 1 → upload hospital discharge / panchayat letter → submit.
4. For late registration (after 21 days) — Affidavit on Rs 10 stamp paper + parent's ID + delay fee. Form 1 + delayed-registration affidavit.
5. For very late (after 1 year) — District Magistrate order required. Apply via SDM with affidavit + ID + 2 witness signatures. Order takes 30–60 days.
6. Verification by Registrar — Field verification only for late registrations or contested entries.
7. Issuance — Within 7 days of approval. e-Certificate downloadable; physical certificate at office (Rs 25–100 stationery).
8. Tatkaal route — Some states (Delhi, MH) have tatkaal for Rs 200 with 24-hour turnaround.

• Online portal: CRS Portal
• Offline: Local Registrar of Births & Deaths (Municipal Corporation, Panchayat, or designated hospital). DM office for very late registrations.
• Fee: Within 21 days: Free · 22 days–30 days: Rs 2 · 30 days–1 year: Rs 5 · >1 year: Rs 10 + DM order fee
• Timeline: Within 21 days: 7 days · Late: 15–30 days · Very late (DM order): 30–60 days

See our complete checklist: Documents required for birth certificate — covers mandatory + optional + size/format specs.

• Hospital lost the records — file RTI to Hospital Superintendent for the records. NOC issued, then apply at Municipal office with NOC.
• Parent name spelling mismatch — affidavit on Rs 10 stamp paper + correction Form 9 in some states. Free.
• Multiple children — registrar refusing — Registrar cannot deny; cite RBD Act §12. File complaint to District Registrar.
• Late registration affidavit not accepted — DM order is mandatory for >1 year. SDM has discretion to expedite for school admission.

Most “delays” or “rejections” clear within 7-15 days of an RTI being filed. Use this 5-question template:

1. Status of my application no. _____ dated _____ as on date.
2. The name + designation of the dealing officer assigned to my file.
3. The reasons for delay beyond the statutory timeline.
4. Copy of any noting / movement of my file in the past 30 days.
5. The likely date of issuance of my certificate / approval.

Auto-fill the PIO details + your case: Open the RTI Drafter →

Or browse state-wise scheme procedures: All state portals + RTI templates

Track your application status: How to check status guide

No — hospital slip is not a legal certificate. Only Registrar-issued document is valid for school admission, passport, EPIC etc.

Yes — via DM order route. Many seniors get it for Aadhaar / passport / pension at age 60+. Allow 60–90 days.

Birth certificate is the original document; others should be corrected to match. But if Aadhaar matches school records etc., correct birth cert via Form 9.

7 days statutory. e-Certificate signed by Registrar = legally equivalent to physical.

Use our birth certificate RTI generator — auto-fills Registrar PIO details.

• How to check status — 25 high-traffic services
• Documents required — 30 checklists
• All state RTI portals
• Full RTI Playbook — 100+ scenarios

• Official portal: https://crsorgi.gov.in
• Citizen feedback collected via AwaazRTI (composite, identifying details removed).
• Statutory references: see relevant Act sections.

Last reviewed: 25 April 2026.