How to apply for an FSSAI food licence — complete 2026 guide

There are roughly 1.5 crore food business operators in India (FSSAI Annual Report 2024-25). About 62 lakh are FoSCoS-registered or licensed; the rest operate in the informal grey zone — and increasingly get raided. Penalty under §55 alone (sub-standard food) starts at ₹5 lakh. The licence is cheap insurance.

The Food Safety and Standards Act, 2006 (FSS Act) is the single law governing every food business in India. §31 makes it compulsory for every Food Business Operator (FBO) to either register (small) or hold a licence (mid/large) before commencing any food business — manufacturing, storing, transporting, distributing, importing, exporting, retailing, or even running a temporary stall.

You must hold an FSSAI registration or licence if you do any of the following:

• Run a restaurant, dhaba, café, bakery, sweet shop, fast-food outlet, or food court stall.
• Operate a cloud kitchen / dark kitchen / Swiggy-Zomato-only kitchen (no dine-in, doesn't matter — still food business).
• Manufacture or pack any food product (pickles, masalas, ghee, ready-to-eat, frozen, beverages).
• Import or export any food article.
• Distribute, wholesale, or store food (godowns, cold storage).
• Sell packaged food online (Amazon, Flipkart, your own DTC site).
• Are a milk dealer, mineral-water unit, meat shop, or fish vendor.
• Cater for weddings, corporate events, school mid-day meals, or hostels.
• Run a tiffin / mess / paying-guest food service.

The categorisation flows from §32 (registration vs licence) and the FSS (Licensing and Registration of Food Businesses) Regulations, 2011 (with the 2022 amendment that revised category thresholds). Operating without it is a cognisable offence — fines, kitchen seal, and in repeat cases, imprisonment.

Get this wrong and your licence will be rejected at scrutiny stage. The category is decided by annual turnover and nature of activity:

• Basic Registration: Annual turnover ≤ ₹12 lakh. Small home-based units, hawkers, petty manufacturers, tea stalls, paan shops, single tiffin services, very small bakeries. Production capacity caps also apply (e.g., milk procurement up to 500 LPD, slaughter 2 large/10 small animals per day).
• State Licence: Annual turnover ₹12 lakh – ₹20 crore. Mid-sized restaurants, cloud kitchens, sweet shops, marriage caterers, single-state distributors, packaged food brands, mid-sized dairy units (501–50,000 LPD), 5-star and 4-star hotels (regardless of turnover).
• Central Licence: Annual turnover > ₹20 crore, OR importer / exporter (any turnover), OR operating in two or more states (multi-state chain), OR specific products: large dairy (>50,000 LPD), large meat unit, food for catering on Indian Railways / airlines / Defence / sea-port.

If unsure, FoSCoS has a “Determine Your Eligibility” wizard on the homepage — answer 6 questions, it tells you which form.

• Visit https://foscos.fssai.gov.in.
• Click “Sign Up” → enter mobile + email → verify both via OTP.
• Set username + password. Login.

FoSCoS = Food Safety Compliance System — replaced the old FLRS portal in 2020. Both Basic Registration and licences (State + Central) are processed through the same portal.

• Dashboard → “License/Registration” → “Apply for New License/Registration”.
• Select business kind (manufacturer / trader / restaurant / catering / transporter / wholesaler / retailer / e-commerce / etc).
• Pick state of operation (for State Licence) or “Central” (for Central Licence).
• The form auto-loads the right schedule (Form A for Basic, Form B for State/Central).

The Form B required documents (most common — State and Central applicants):

• PAN of the entity (proprietor's PAN if proprietorship; firm/company PAN otherwise).
• Aadhaar of proprietor / partner / authorised signatory.
• Passport-size photo of the FBO / signatory.
• Address proof of premises: latest electricity bill (≤ 3 months) AND registered rent agreement OR property tax receipt (if owned) OR NOC from the owner on plain paper signed with an Aadhaar copy.
• List of food categories (FoSCoS product code-wise — e.g., “08.0 Meat and meat products”, “14.1.4 Carbonated beverages”). Pick from dropdown; you can pick multiple.
• Plant / kitchen layout (mandatory for manufacturers and most State Licence kitchens). Hand-drawn or PowerPoint or AutoCAD all accepted. Show: raw material zone, prep zone, cooking zone, packing zone, washing zone, storage, toilet location.
• List of equipment + capacity (e.g., “1 × 200-litre stainless-steel boiler; 2 × 4-burner ranges”).
• Water test report from a NABL-accredited lab (mandatory for manufacturers and most kitchens). Tests for hardness, microbial count, pH, residual chlorine. Cost: ₹1,500–2,500. Validity 1 year for the application file.
• Form IX (state NOC from local Health Authority / Municipality — required in some states like Maharashtra, Karnataka, Tamil Nadu).
• Partnership deed OR Certificate of Incorporation (if not proprietorship).
• Authority letter if someone other than the proprietor is signing.

For Basic Registration the list is shorter: PAN, Aadhaar, photo, address proof, food category list, and a self-declaration. No water test, no plant layout.

Fee = per category × per year × per location. Pay via UPI / net banking / debit-credit card on the FoSCoS payment gateway. You can pay for 1, 2, 3, 4, or 5 years at one go (slight discount for multi-year). Multi-year is recommended — you avoid the renewal scramble.

• Basic Registration: usually no physical inspection; certificate issued in 7–14 days of fee payment.
• State Licence: physical inspection by the Designated Officer (DO) of your district / circle in 30–60 days.
• Central Licence: inspection by FSSAI HQ / regional officer in 45–90 days.

The inspector visits your premises, verifies the layout matches reality, checks water source, hand-wash points, FIFO stock rotation, pest-control records, raw-material storage temperatures, food-handler health cards (for staff), and waste disposal. They file an inspection report; you get an email with observations. If observations are minor (most cases), you upload corrective-action photos within 15 days and proceed.

• On clearance, the FoSCoS dashboard generates a 14-digit licence number starting with 1 (Central), 2 (State), or 3 (Basic Registration).
• Download the printable certificate (PDF, with QR code).
• Display the licence at a conspicuous place at the premises — front of restaurant, near billing counter, kitchen entrance. The licence number must also appear on your menu, packaging, invoices, and online listings (Zomato/Swiggy/Amazon).

This is where most operators slip up. The licence has a fixed expiry date (1, 2, 3, 4, or 5 years from issue).

• Renew at FoSCoS → “Renewal” → upload updated water test (if applicable) + revised turnover declaration + fee.
• Renewal applied before 30 days from expiry: no late fee.
• Within 30 days but before expiry: late fee ₹100 per day.
• After expiry: licence stands cancelled. You need a fresh licence (entire process again) AND face penalty under §63 for operating without a licence in the lapsed window.

+-------------------+----------------------+---------------+-------------+
| Category          | Eligibility (turnover| Fee per year  | Validity    |
|                   | / nature)            |               |             |
+-------------------+----------------------+---------------+-------------+
| Basic             | ≤ ₹12 lakh/yr;       | ₹100          | 1 to 5 yrs  |
| Registration      | small home-based,    |               |             |
|                   | hawker, petty mfr    |               |             |
+-------------------+----------------------+---------------+-------------+
| State Licence     | ₹12 lakh – ₹20 cr/yr;| ₹2,000        | 1 to 5 yrs  |
| (basic mfr,       | mid restaurant,      | – ₹5,000      |             |
| storage, retail)  | cloud kitchen,       | depending on  |             |
|                   | distributor, hotel   | sub-category  |             |
+-------------------+----------------------+---------------+-------------+
| Central Licence   | > ₹20 cr/yr OR       | ₹7,500        | 1 to 5 yrs  |
|                   | importer / exporter  |               |             |
|                   | OR multi-state OR    |               |             |
|                   | dairy >50k LPD /     |               |             |
|                   | rail / air / port    |               |             |
+-------------------+----------------------+---------------+-------------+
| Renewal late fee  | Applied within 30    | ₹100 / day    | --          |
|                   | days before expiry   |               |             |
+-------------------+----------------------+---------------+-------------+
| Lapsed (post      | Fresh licence        | Same as new + | --          |
| expiry)           | required             | §63 penalty   |             |
+-------------------+----------------------+---------------+-------------+
| Penalty for no    | §55 sub-standard     | ₹5 lakh max   | + 6 mo jail |
| licence (§63)     | food                 | + ₹2 lakh     | possible    |
|                   |                      | (no licence)  |             |
+-------------------+----------------------+---------------+-------------+
| RTI to PIO FSSAI  | Application stuck    | ₹10 by IPO.   | 30-day SLA  |
|                   | beyond SLA           | BPL = free.   |             |
+-------------------+----------------------+---------------+-------------+

• Documents incomplete — water test report missing, NABL certificate of the lab not attached, plant layout too vague, or no proof of date of the electricity bill. The single biggest reason for rejection at scrutiny.
• Inspection not scheduled — Designated Officer's office is short-staffed; inspection date drifts beyond 60 days. The portal says “Inspection scheduled” but no inspector visits. Common in Tier-2/3 cities.
• Wrong category picked — applied as Basic when turnover crosses ₹12 lakh, or applied as State when you import even one product. Application gets returned, fee is not refunded automatically; you have to re-apply with correct category and pay again.
• Multiple kitchens / locations under one licence — every distinct premises needs its own separate licence. A cloud-kitchen brand running 4 outlets across Pune needs 4 State Licences (one per kitchen address).
• FoSCoS portal glitches — “Server Error”, “OTP not received”, “payment deducted but ARN not generated” — extremely common during the last week of a quarter when bulk renewals load up. Wait 24 hours, log out, clear cache, retry on Chrome.
• State-specific NOC pending — Maharashtra needs Form IX from local Municipal Corporation; Karnataka needs Trade Licence from BBMP first; Tamil Nadu needs Devasthanam clearance for premises in temple land. Application sits in “Pending — DO Action” till that NOC is uploaded.
• Inspector demands “informal” payment — extremely rare in metros, more common in some Tier-3 districts. Refuse, document the demand (date, name, what was asked), and use the escalation ladder below.
• Old proprietor's licence not surrendered — if you bought / inherited a food business, the previous FBO's licence must be surrendered first; otherwise FoSCoS rejects with “duplicate premises”.

• Toll-free 1800-112-100 (Mon-Fri, 9 am – 6 pm).
• Email: helpdesk-foscos@fssai.gov.in.
• Best for: portal errors, payment failures, login lockouts, ARN not generating.

• Each district has a Designated Officer (usually attached to the office of the Commissioner of Food Safety of your state). Find contact at FoSCoS → “Contact” → “State Office Directory”.
• Best for: inspection delays, in-state escalation, inspector-level issues.

• https://pgportal.gov.in → Ministry: Health and Family Welfare → Subordinate: FSSAI.
• SLA: 30 days. Routes to a Joint Director / Director at FSSAI HQ (Delhi).
• Best for: documented inaction beyond 60–90 days, or DO not responding.

• National Restaurant Association of India (NRAI) for restaurants/cloud kitchens.
• AIFPA (All India Food Processors Association) for manufacturers.
• They run group escalations; useful when a state-level pattern of harassment emerges.

FSSAI is a statutory body created under the FSS Act 2006 — therefore a public authority under §2(h) of the RTI Act, 2005. Same for state Food Safety departments.

RTI helps here when:

• Your application has been pending beyond the SLA (60 days for State, 90 days for Central) and FoSCoS shows no movement — RTI to PIO, FSSAI Regional Office asking for: (a) current status of ARN [your number], (b) name and designation of the dealing officer, © reasons for delay, (d) expected date of decision.
• Your application was rejected without a written reason — RTI for the inspector's report and the DO's noting.
• You suspect the inspection was never done but a “negative report” was filed — RTI for the inspection report copy + inspection date + inspector name.
• You paid the fee but no certificate was issued — RTI for the payment-receipt-to-licence-issuance trail.
• A competitor's licence was issued in 14 days while yours is stuck at 90 — RTI for the comparative pendency list of similar applications in your circle.

See the dedicated guide: RTI in 12 simple steps — for first-time filers.

RTI does NOT help here when:

• Your application is within the 60-day / 90-day SLA — wait it out. PIOs treat premature RTIs as fishing expeditions and reply “under process”.
• You want FSSAI to fast-track your case ahead of others — RTI is for information, not for queue-jumping. Use CPGRAMS for procedural escalation.
• You disagree with a rejection on merits (e.g., DO said “kitchen layout doesn't permit hot/cold separation” and you disagree) — file an appeal under §32 of the FSS Act to the Commissioner of Food Safety of your state within 30 days. Appeal, not RTI.
• You want a refund of fee paid for a wrong-category application — file a refund request through FoSCoS → “Help” → “Refund Request”; not via RTI.
• You want to challenge a penalty / closure order — appeal to the Food Safety Appellate Tribunal under §70, not RTI.

Q. I run a tiffin service from home, turnover ₹4 lakh/yr. Do I really need FSSAI?
Yes. Even a one-person home tiffin service is a “Food Business Operator” under §3(1)(j) of the FSS Act. You need at minimum a Basic Registration (₹100/year). Without it, a single complaint to your local Food Safety Officer can lead to seizure of your kitchen tiffins and a fine starting at ₹25,000 under §55.

Q. I'm only a Zomato cloud-kitchen partner — Zomato has its own FSSAI; do I still need mine?
Yes. Zomato's licence covers Zomato as an aggregator. You as the kitchen operator need your own FSSAI licence (State, in most cases) for your specific kitchen address. Zomato will not onboard you without it — they ask for the licence number at sign-up.

Q. Two outlets in the same city, same brand, same proprietor — one licence or two?
Two. FSSAI is premises-based. Every distinct kitchen / restaurant / godown / outlet needs its own licence even if owner, brand, and menu are identical. Multi-state chains additionally trigger Central Licence.

Q. My turnover is ₹14 lakh and I applied for Basic Registration by mistake. Now what?
Surrender the Basic via FoSCoS → “Modification/Surrender” → choose surrender reason “wrong category”. Then immediately apply for State Licence. Operate in the gap only after you have at least the application ARN — keep that ARN copy at the premises.

Q. The inspector did not visit but the report says “inspected”. Can I challenge?
Yes. File an RTI for the inspection report + inspector's tour diary + GPS log (if available). If the report is fabricated, file a complaint with the Commissioner of Food Safety AND CPGRAMS. In serious cases, file an §166 IPC complaint with police (now BNS §198 — 2024) for misconduct by a public servant.

Q. Can I transfer my FSSAI licence to a new owner?
No. Licences are non-transferable under the FSS Act. The new owner must apply afresh in their own name. The old licence must be surrendered first by the existing FBO.

Q. My licence has expired by 45 days — can I just renew?
No. Once expired, renewal is not possible. You must apply for a fresh licence AND face a possible penalty under §63 for operating without a licence in the lapsed window. Always set a calendar reminder 60 days before expiry.

Q. Do I need a separate FSSAI for my packaging-material supplier?
Not from you. But your packaging supplier (if they manufacture or print food-contact packaging) needs their own FSSAI registration under “primary food packaging material” category. Always ask for and keep their licence copy on file — your auditor will check.

• RTI in 12 simple steps — for first-time filers
• How to register your business as Udyam MSME — full guide
• How to apply for GST registration — sibling guide
• All Indian government helplines — one master directory
• RTI forms + state-wise fee chart

Last reviewed: 26 April 2026 by RTI Wiki editorial team. FSSAI category thresholds and fees are revised periodically — verify on foscos.fssai.gov.in or write to admin@bighelpers.in if you spot a stale figure.