RTI Query Builder — drafting templates for common subjects

Copy-paste drafting templates for the twelve most-filed RTI subjects. Tuned for the current post-14 November 2025 DPDP Rules, 2025 landscape. Each template is written to survive the usual Section 8(1)(j), 8(1)(h), and 7(9) objections. Paste into the Central portal at rtionline.gov.in or into the first-RTI template for an offline filing.

1. Find your subject in the categories below.
2. Copy the numbered query block as-is.
3. Replace anything in `[square brackets]` with your actual details (file number, date, etc.).
4. Paste into the portal's application text box or the printable first-RTI template.
5. File and wait thirty days.

If a category is missing, read Why RTI Applications Get Rejected for the drafting rules that apply to any subject.

1. Certified copy of every order, notification, and memorandum relating to
   my appointment, confirmation, posting, promotion, and pay fixation
   between [start date] and [end date], maintained in the personal file
   number [file number or UID].

2. Certified copy of every Annual Performance Appraisal Report communicated
   to me in the above period.

3. The current index of the personal file and the list of documents
   placed on it.

The information relates to my own service record; Section 8(1)(j)
does not arise.

1. Certified copy of the charge memorandum issued to me vide [reference
   number] dated [date], with its annexures I, II, III, and IV.

2. Certified copy of the Inquiry Officer's appointment order and any
   subsequent substitutions.

3. The list of documents relied upon by the Disciplinary Authority in
   framing the charge.

4. Copies of my written statement of defence as received and placed on file.

I clarify that I am not seeking the investigating officer's notes or the
preliminary enquiry report. Should the Public Information Officer maintain
that any item is exempt, I invoke Section 8(2) — disclosure of my own
disciplinary record is in the public interest in the governance of a
public servant.

1. Certified copy of the Notice Inviting Tender (NIT) for tender number
   [tender reference] dated [date] issued by [department/office].

2. Certified copy of the bid evaluation minutes and the evaluation matrix.

3. Certified copy of the letter of acceptance, the performance bank
   guarantee, and the signed contract.

4. The current status of work, including any extensions of time, penalty
   orders, or revised payment schedules.

1. Certified copy of every Running Account bill and Final bill passed under
   contract number [contract reference] dated [date] between [start date]
   and [end date].

2. The measurement book entries corresponding to each bill.

3. The list of variations ordered, with the approving authority and date.

1. Certified copy of the complete file noting on file number [file number]
   relating to [describe subject], between the date of first entry and the
   date of final order.

2. Certified copy of the order passed on the file, with any annexures.

File notings are disclosable under Section 2(f); see //CBSE v. Aditya
Bandopadhyay//, (2011) 8 SCC 497.

1. Certified copy of the file noting and all documents placed on file
   number [file number] of the [department] leading to the issue of
   [name of notification/circular/order] dated [date].

2. The list of officers who processed the file, with designations and
   dates of noting.

Section 8(2) public interest override is pleaded: the resulting policy is
of general application and its underlying reasoning is a matter of public
accountability.

1. The file noting and the action taken report on complaint number
   [complaint reference] dated [date] filed by me with the Vigilance
   Officer of [organisation].

2. The current status of the complaint and the name and designation of
   the dealing officer.

3. If the complaint has been closed, the date of closure and the closure
   order.

1. The total number of complaints registered under the [applicable conduct
   rules] in the [department] between [start date] and [end date].

2. Of these, the number where enquiry was ordered, the number where the
   Article 311 process was initiated, and the number where penalty was
   imposed.

3. A subject-wise classification of the above (corruption, absenteeism,
   conflict of interest, other).

No individual officer's name is sought.

1. Certified copy of the administrative approval, technical sanction, and
   expenditure sanction for project [name] in [ward/block/district].

2. The list of works executed under the project with contractor name,
   date of start, date of completion, and total payment.

3. Copies of the last three monthly progress reports and the joint
   measurement report.

1. Details of works sanctioned and executed by [municipal corporation/
   panchayat] in [ward number/gram-panchayat name] between [start date]
   and [end date], covering:
     a. Name of work
     b. Sanctioned amount
     c. Actual expenditure
     d. Contractor name
     e. Date of start and date of completion
     f. Certifying officer

2. Copies of the joint measurement reports and payment vouchers for each
   work.

1. Certified copy of the file noting and any rejection or deficiency memo
   on my application number [reference number] dated [date] filed at the
   [Passport/EPF/Pension] office.

2. The name and designation of the officer to whom the file currently
   stands marked, and the date of last entry on the file.

3. If the claim has been rejected, certified copy of the rejection order.

1. The number of [Passport/EPF/Pension] applications received by this
   office between [start date] and [end date].

2. Of these, the number currently pending beyond thirty days, beyond
   sixty days, and beyond ninety days.

3. The officer-wise distribution of pending claims.

Before filing, verify:

• One request per sub-paragraph, numbered 1, 2, 3.
• Period confined — no “last few years”; use exact dates.
• Named file, not generic “all files”.
• Documents requested, not explanations.
• Fee stated — “Rs 10 by IPO” or “paid online”.
• Citizen declaration — “I am a citizen of India.”
• Signature and date.

• How to File RTI Online in India — 2026 step-by-step.
• Why RTI Applications Get Rejected — and How to Avoid It.
• FAQ — twenty-five most-asked RTI questions.
• Navigating rtionline.gov.in — portal walkthrough.
• State RTI vs Central RTI.
• Template: first RTI application.
• Template: first appeal.
• Template: second appeal.
• Sample RTI applications — thirty-plus drafts.
• PIO reply after DPDP Rules, 2025.

1. The Right to Information Act, 2005 (No. 22 of 2005), Sections 6, 7, 8, 10, 11, 19, 20.
2. The Right to Information (Regulation of Fee and Cost) Rules, 2005.
3. The Digital Personal Data Protection Rules, 2025, notified 14 November 2025.
4. Central Board of Secondary Education v. Aditya Bandopadhyay, (2011) 8 SCC 497.

Last reviewed on: 20 April 2026 — RTI Wiki editorial team.

• Digital RTI — the 2026 Guide — discovered via internal-link audit 2026-04-24

Last reviewed: 24 April 2026.