RTI Application for Tender Documents: NIT, Bid Summary, Award Letter (2026)

• You are a participating bidder seeking the technical evaluation report
• You are a third-party citizen examining a public procurement
• You want the signed agreement after award
• You suspect favouritism or rule-bending in the evaluation

• If the tender is still open and disclosure of bids would prejudice the process (wait till opening)
• If you want a competitor's pricing detail that is genuinely commercial-in-confidence (Section 8(1)(d))
• If you want the PIO to re-evaluate or set aside the tender (RTI gives records, not relief)

To,
The Public Information Officer
[Public Authority that floated the Tender]
[Full Address, Pin Code]

Sub: Request for information under Section 6(1) of the RTI Act, 2005,
     regarding Tender No. ____________ floated on ____________.

Sir / Madam,

Please supply me the following information regarding the captioned
tender.

Tender particulars:
  Tender / NIT number: ____________
  Date of publication: ____________
  Subject of tender: ____________
  Value (estimated cost put to tender): ____________
  Date of opening of bids: ____________

Information sought:

[1] Certified copy of the Notice Inviting Tender (NIT) and the
    complete tender document, including general conditions of
    contract and special conditions.

[2] Certified copy of the technical evaluation committee's report
    and the financial bid summary.

[3] Certified copy of the file noting culminating in the award of
    the tender, including the name of the successful bidder and the
    awarded value.

[4] Certified copy of the award letter / Letter of Intent and the
    signed agreement, if executed.

[5] Number of bids received, number of bids found technically
    qualified, and the reasons in writing for technical disqualification
    of any bidder.

[6] Names, designations and office addresses of officers on the
    tender evaluation committee.

[7] Whether any complaint or representation against this tender has
    been received by your office. If yes, action-taken record.

[8] Names of officers from whom assistance is sought by the PIO
    under Section 5(4) of the RTI Act.

Application fee of Rs 10 is enclosed in the form of Indian Postal
Order. Please send the information to the address below by
registered post.

Yours faithfully,
[Signature]
[Name and address]
[Phone, email]
[Date]

[Date]
To,
The First Appellate Authority
[Public Authority Name]
[Address]

Sub: First appeal under Section 19(1) of the RTI Act, 2005, against
     the order of the PIO dated [____] / against deemed refusal
     under Section 7(2), in respect of my RTI dated [____].

Sir / Madam,

1. I had filed an RTI application dated [____] seeking the
   information described in the enclosure (Annexure A).
2. The PIO has [refused / not replied / partly replied] vide letter
   dated [____]. The reply does not satisfy the requirements of
   Sections 7(8) and 8 of the RTI Act, 2005, for the reasons set
   out below.
3. Grounds of appeal:
   (a) The reply does not record reasons for refusal, contrary to
       Section 7(8) and Section 19(5).
   (b) The PIO has not applied Section 8(2) public-interest
       balancing.
   (c) Severable parts under Section 10 have not been supplied.
   (d) [add specific factual grounds].
4. Prayer: I pray that the FAA may be pleased to direct the PIO to
   supply the information sought, free of cost under Section 7(6),
   and to record findings on PIO conduct.

Yours faithfully,
[Name and signature]
[Address, phone, email]

Most of it. The standard NIT, GCC, evaluation criteria and award letter are routinely disclosed. The financial bid of unsuccessful bidders may be examined under Section 8(1)(d). Severability under Section 10 applies.

Post-award, the file noting is generally disclosable. The Information Commission has held that procurement transparency is a strong public interest under Section 8(2) that can override Section 8(1)(d).

While negotiation is in progress, partial disclosure is the rule and full disclosure follows after award. The PIO must record reasons clause by clause.

• Guide for RTI applicants
• All sample RTI applications
• AI RTI Drafter
• PIO RTI Reply Guide
• FAA guide
• PIO reply after DPDP Rules 2025
• Section 8(1)(d) commercial confidence
• Landmark CIC decisions on procurement

1. The Right to Information Act, 2005 (Sections 6, 7, 8, 10, 11, 19)
2. The Right to Information (Regulation of Fee and Cost) Rules, 2012
3. The Digital Personal Data Protection Act, 2023, Section 44(3)
4. Central Public Procurement Portal, https://eprocure.gov.in
5. General Financial Rules, 2017, Chapter on procurement
6. Manual on Procurement of Goods, Department of Expenditure
7. Central Information Commission orders on tender disclosure at https://cic.gov.in

Last reviewed: 9 May 2026. Sources verified: statutory references and portal links cross-checked on 9 May 2026.