How to get a school Transfer Certificate (TC) — complete 2026 guide

A Transfer Certificate is the single most important school document parents need at three moments: (1) when moving the child from one school to another, (2) when applying for a board exam form (Class 10 / Class 12 — CBSE / state boards require the TC of the previous school as part of the registration), and (3) at college admission (most state universities ask for the school TC alongside the marksheet). Without a TC, the child cannot easily progress — and schools sometimes weaponise this dependency to extract payments that are not legally due.

Indian law has put guardrails in place. The challenge is that most parents do not know the guardrails exist.

The Right of Children to Free and Compulsory Education Act, 2009 (RTE Act) was enacted to operationalise Article 21A of the Constitution — the right to free and compulsory education for children aged 6 to 14. §13 of the Act is critical for TC disputes:

• §13(1): “No school or person shall, while admitting a child, collect any capitation fee and subject the child or his or her parents or guardian to any screening procedure.”
• §13(2)(a) and the Explanation: Penalty for violation; the rule barring admission denial includes the rule that “a child may be admitted to a school of his choice irrespective of his having come from another school without a transfer certificate” (clarified in the RTE Rules and reiterated in MoE / NCPCR advisories).

The combined effect: the new school cannot refuse admission to a child merely because the previous school has not issued the TC. This is the parent's strongest single lever — you can move your child even when the old school is being difficult.

Most states have a Right to Service Act / Public Services Guarantee Act / Sakala Act that mandates a maximum Service-Level Agreement (SLA) for government services and services of “deemed public utility”. For school TC, the SLAs are typically:

+---------------------+------------+------------------------------------------+
| Bihar               | 7 days     | Bihar Right to Public Services Act 2011  |
| Punjab              | 7 days     | Punjab Right to Service Act 2011         |
| Madhya Pradesh      | 7 days     | MP Lok Sevaon Ki Pradan Ki Guarantee Act |
| Karnataka           | 7 days     | Sakala Services Act 2011                 |
| Rajasthan           | 15 days    | Rajasthan Guaranteed Delivery of Public  |
|                     |            | Services Act 2011                        |
| Tamil Nadu          | 15 days    | TN Right to Public Services Act 2010-12  |
| Maharashtra         | 15 days    | Maharashtra Right to Public Services 2015|
| Uttar Pradesh       | 7-15 days  | UP Right to Public Service Act 2011      |
| Telangana / AP      | 15 days    | Telangana / AP Right to Service Act      |
| West Bengal         | 7 days     | WB Right to Public Services Act 2013     |
| Delhi               | 7 days     | Delhi Right of Citizen to Time Bound     |
|                     |            | Delivery of Services Act 2011 (DPSGA)    |
+---------------------+------------+------------------------------------------+

These SLAs apply to government schools directly. Private aided schools usually fall under the same. Private unaided schools are not “public servants” but their state recognition is conditional on affiliation rules (state board / CBSE / ICSE), and those rules contain TC issuance norms that mirror the RTS SLA — see CBSE bye-laws below.

CBSE-affiliated schools (the most common chain in urban India) must follow Chapters relating to examinations, fee, and student documents. The bye-laws say: TC must be issued on demand when a student is leaving, subject only to settlement of legitimate dues for the period attended (not future fees). Many private CBSE schools violate this — and a parental complaint to the CBSE Regional Office can cost the school its affiliation if persistent.

The National Commission for Protection of Child Rights (NCPCR) has issued advisories during the COVID-19 period and after, reaffirming that schools cannot withhold TCs for non-payment of fees beyond the period attended. Several state High Courts (notably Bombay HC and Madras HC) have struck down “no-TC-without-future-fee” clauses as unconscionable.

• Government school: apply at the school office; the Headmaster / Principal signs and the TC is issued on the school's prescribed format.
• Private (unaided) school: apply at the school office in writing; the Principal signs; school's letterhead format with school stamp.
• CBSE / ICSE schools: the format is set by the affiliating board; the TC must include attendance summary, character certificate line, conduct, fees-paid status, and reason for leaving.
• Online portals (limited):
  • Delhi government schools: https://edudel.nic.in (online TC request for some schools).
  • Kendriya Vidyalaya Sangathan: https://kvsangathan.nic.in (online TC for many KVs).
  • Navodaya Vidyalaya Samiti: NVS portal.
  • Some state portals (e.g., Tamil Nadu, Telangana, AP) for state-board schools.

• Library books, lab equipment, sports kit, transport vehicle items, ID card, uniform — return whatever the school issued.
• Pay any outstanding tuition fee for the period the child has attended. (Future-fee demands are not legitimate dues.)
• Get a written “No Dues” certificate from the school accounts office — a one-page list with each head ticked.

A simple format works:

To, The Principal, [School name + address]. Subject: Application for issue of Transfer Certificate. Sir/Madam, This is to request issuance of a Transfer Certificate for my child [name], Class [X], Section [Y], Roll No [Z], Admission No [A], for the academic session [YYYY-YYYY]. Reason for transfer: [shifting residence / change of city / personal / etc.]. All dues for the period attended have been paid (No Dues certificate enclosed). Kindly issue the TC at the earliest. Thanking you, [Parent's name + signature + date + contact number].

Keep two copies — submit one, ask the school office to stamp and sign the second copy as acknowledgement.

• Government schools: usually NIL (free).
• State board private schools: ₹50-₹200.
• CBSE / ICSE private schools: ₹100-₹500 (varies).
• Some elite schools / international schools: ₹500-₹1,000.

Get a printed receipt for the fee.

• Most states: 7-15 working days.
• The clock starts from the date of your written application with No Dues.
• The school cannot ask for “verification with the affiliating board” as a delay tactic — that is internal.

• Verify spellings of name, parents' names, date of birth, class, section, attendance, conduct line, reason for leaving.
• Verify the TC number (which is also entered in the school's “TC issue register” — by law).
• Ensure the Principal's signature + school seal are on the TC.
• Take a scan + colour photocopy + notarised photocopy before handing the original to the new school.

• Inter-state movement of CBSE / ICSE TCs typically does not need counter-signature.
• State board TCs moving to a different state board sometimes need counter-signature by the DEO of the issuing district. Get this done at the DEO office (often a same-day stamp + signature).

• Submit the original TC + a couple of photocopies at admission.
• The new school records the TC number in its admission register.

• RTE §13(1) Explanation allows admission without a TC.
• Carry a one-page parent letter quoting §13 and the school's previous mark-sheet / progress report as identity.
• The new school can request the TC later via official channels (school-to-school).

+--------------------------------------+--------------------------------------+
| TC fee (government school)           | NIL (free)                           |
+--------------------------------------+--------------------------------------+
| TC fee (private school)              | ₹50 - ₹500 (some up to ₹1,000)       |
+--------------------------------------+--------------------------------------+
| Issuance SLA (most states)           | 7 - 15 working days                  |
+--------------------------------------+--------------------------------------+
| Counter-signature by DEO (inter-board| ₹10 - ₹50 (court fee stamp); same-day|
| movement, state board)               |                                      |
+--------------------------------------+--------------------------------------+
| Late fee for delay by school         | None permitted in law                |
+--------------------------------------+--------------------------------------+
| Penalty on school for TC delay       | Right to Service Act penalty:        |
| beyond SLA                           | ₹500 to ₹5,000 per case (state-wise) |
+--------------------------------------+--------------------------------------+
| RTI fee (govt school / DEO)          | ₹10 by IPO (BPL = free)              |
+--------------------------------------+--------------------------------------+
| Approx. total cost — RTI escalation  | ₹10 IPO + ₹52 Speed Post = ₹62       |
+--------------------------------------+--------------------------------------+

• School demands “next year's fees” before issuing TC — illegal under most state Education Acts and CBSE bye-laws; future fees are not “dues”.
• School demands payment for the entire current year even if the child attended only a part — legitimate dues are for the period attended; pro-rata may apply if school's MoU is silent.
• Library books / lab equipment / transport van fees disputed — settle these first; even one outstanding library book can trigger a hold.
• Records of attendance incomplete — long absences, especially without medical certificates, can complicate the conduct line. Request a meeting with the class teacher.
• Student earlier joined without proper TC (e.g., admitted under RTE §13 without TC) — the school may now claim it cannot complete its records. The parent can give a self-affidavit and the new TC.
• School's “approval” not granted by management board — internal, not parent's problem; written escalation to BEO / DEO works.
• Online portal not working (in states with digital TC) — ask for paper TC; the school must issue.
• Inter-state move; old school cites “rule does not allow” — point to RTE §13 + the affiliating board's bye-laws.
• Outright retaliation — when the parent has complained against the school earlier (e.g., for fee hikes), TC may be delayed in retaliation. RTI + DEO is the lever.
• Closed / closing school — if the school has shut down (rare), the affiliating board issues a TC equivalent through the DEO.

A second letter, acknowledged, citing the SLA under the state RTS Act and the RTE §13 Explanation. Most schools climb down at this stage.

Local education department officer for the block / mandal. Walk-in or written complaint with copy of the TC application + No Dues + receipt + acknowledgement. The BEO can call the Principal for an explanation and resolve in 1-2 weeks.

• The District Education Officer (also called District Inspector of Schools (DIOS) in UP, Chief Educational Officer (CEO) in Tamil Nadu, etc.).
• Written complaint by post / by hand, with all supporting documents.
• The DEO has authority to issue a notice to the school under the State Education Act and to recommend recognition action for repeat violations.

• CBSE Regional Office — every state has one. Email + portal complaint at https://www.cbse.gov.in.
• Provide affiliation number of the school, complaint history.

• Written complaint to the State Director of Public Instruction / Commissioner of School Education / Secretary, Department of School Education.
• High visibility; usually triggers DEO action.

• https://pgportal.gov.in → Ministry of Education → School Education Department.
• Most states have a CM Helpline (e.g., 1100 in many states) that fast-tracks education complaints.

The state Department of School Education, every DEO office, BEO office, and government / aided schools are public authorities under §2(h) of the RTI Act, 2005. Private unaided schools are generally not directly covered by RTI (they are not “substantially financed” by government), but the DEO that recognises them is — and that is where the leverage sits.

RTI helps here when:

• Your child's school is government / aided — RTI to the school's PIO directly for the TC issuance status, the TC issue register, the No Dues policy, and the dealing officer.
• Your child's school is private unaided — RTI to PIO at the DEO office for: (a) the maximum SLA under the state RTS Act for school TC, (b) any GO / circular barring schools from holding TCs over future fees, © action taken on parental complaints against the specific school in the last 12 months, (d) the school's recognition file and inspection reports.
• You want a list of fees the school is permitted to charge (especially in states with fee-regulation acts like Tamil Nadu / Maharashtra / Gujarat / UP) — RTI to DEO for the approved fee schedule.
• The school's affiliating board (CBSE) is unresponsive — RTI to PIO at CBSE Regional Office for inspection / complaint history.
• You want the inspection report that should have been done by the DEO — RTI to DEO for the latest inspection of that school.

RTI does NOT help here when:

• The school is private unaided and you file an RTI directly to the school — most schools refuse on the ground that they are not a “public authority” under §2(h). Go to the DEO instead.
• You want policy reform (e.g., reduce private school TC fees) — RTI is for information, not for changing rules. Write to your MLA / state Education Minister.
• The TC dispute is bona-fide a fee-dues dispute for the period attended — pay the legitimate dues; RTI cannot waive a debt.
• You want a judicial declaration that the school's “no-TC-without-future-fees” clause is void — that's a writ petition or consumer complaint; RTI is a fact-finding lever, not adjudication.

For the deeper practitioner template, see: RTI in 12 simple steps — for first-time filers (use the DEO PIO address, state-RTS-Act citation, and the school name in the questions).

Q. The school is asking for ₹50,000 as the next year's fees before issuing TC. Is this legal?
No. “Next year's fees” are not dues for the period attended. State Education Acts and CBSE bye-laws bar holding TC over future fees. Pay only the legitimate dues for the period attended; if the school refuses, escalate via DEO + RTI as in Sunita's story.

Q. New school is willing to admit but says they need the TC by next month. Can I get an interim?
RTE §13 lets the new school admit without TC. Submit a parent affidavit + previous progress report + identity proof. The new school's office can write to the old school for the TC by official channel; if the old school still refuses, the new school can request the DEO to step in.

Q. The principal is on leave. Can someone else sign the TC?
Yes — the Vice Principal or the Headmaster's authorised in-charge can sign in the principal's absence, with school seal. State rules vary slightly; ask for written reason if signing is delayed because “principal is travelling”.

Q. Is the TC the same as a Bonafide Certificate?
No. A Bonafide Certificate certifies that the child is currently a student of that school (used for visa, address proof, scholarship). A TC certifies that the child has left the school (used for admission to the next school).

Q. The TC has wrong information (date of birth / father's name spelt wrong). What do I do?
Apply for a TC correction on the same school's letterhead, attach the supporting document (birth certificate / Aadhaar / earlier TC), pay the correction fee (usually ₹100-₹300). Re-issued in 7-15 days.

Q. Lost the TC after the school issued it. Can I get a duplicate?
Yes. Apply in writing for a Duplicate TC, pay the duplicate fee (₹200-₹500 typically), and the school issues a fresh copy marked “DUPLICATE” with a new serial number.

Q. The CBSE board exam form deadline is in 5 days and the school has not issued TC yet. What is fastest?
Two parallel actions: (1) call the CBSE Regional Office helpline and explain — they can issue interim instructions to the school; (2) take a written complaint to the DEO today with a request for emergency intervention, citing the exam deadline. DEOs do issue same-day “show cause” letters in deadline cases.

• RTI in 12 simple steps — for first-time filers
• All Indian government helplines — one master directory
• RTI forms + state-wise fee chart
• All "education" RTI guides
• RTI for school and college issues — index

Last reviewed: 26 April 2026 by RTI Wiki editorial team. State Right to Service Act SLAs, fee regulation rules and CBSE bye-laws are revised periodically — verify the SLA on your state RTS portal and the CBSE position on https://www.cbse.gov.in or write to admin@bighelpers.in if you spot a stale figure.